The advantages of an automated attendance system can be felt not only in organizations but also in higher education institutions and schools. Without any doubt, this system will help with saving time. Even, it will help save money by reducing a lot of manual processes connected with attendance maintenance. With this system in place, teachers will be in a position to more quickly and accurately track the time of students in the classroom. With this system in place, it will be possible to directly loop parents in the journey of their wards. The reason is that it will be possible for teachers to convey the attendance of their children to parents either via SMS or using a mobile app. In addition to assuring security, this system also keeps the parents in the loop to stay in constant touch. In turn, it can improve the outcomes of student learning.
Automated Attendance Management System – An Introduction:
This system is an educational ERP system that keeps track of the attendance of students in a school or college. As against the conventional attendance system, this system will help faculties a lot. They can monitor, store and record the attendance history of students. As a result, it will be easier for them to manage the classroom efficiently.
With the automated attendance management system, crucial class-time for teachers can be saved. It does more than just keep a record of the attendance of students. Yes, it will help the faculty members to find out meaningful patterns to keep an eye on the performance of students around crucial metrics. In turn, it can contribute to the security of students.
Different Ways To Automate Attendance:
It will be possible for schools to automate attendance in different ways like:
- Real-time face-recognition attendance marking
- Radio Frequency Identification or RFID Marking
- Biometric identification attendance marketing
- School Mobile App Attendance marking
Irrespective of the mode chosen, it will be possible to reduce teachers’ workload. Also, it will contribute to time saving and streamlining the attendance management process.
With these things known, are you still wondering whether having such a system in place is a good idea? If so, it is better to go through the top 10 advantages of automated attendance management system as it is beneficial in many ways:
1. Innovative Tracking Trends:
An automated attendance management system can help staff and teachers pay attention to incentivizing attendance. It would be good as against following a system based on penalizing missing students. Moreover, data gleaned from tracking the attendance of students will help schools to get some interesting trends. These systems will help schools to learn a lot of things.
2. Automated Report Generation:
Further, the attendance management system can generate different reports. As the schools will have to manage attendance class-wise, it will be possible to generate reports just within a few clicks.
3. Get Regular Alerts:
Another crucial benefit of this system is that it will help parents to get alerts when their child is absent from school. Based on the choice of the school, it will be possible to send monthly and weekly reports to parents. In turn, parents can get to be better aware of the performance of their wards. Some systems help parents to check these details themselves as well. But, some systems help parents to get the reports delivered to their mobile phone or their mailbox.
4. Higher Institutional Return on Investment:
A university, college or school can save a lot of money every month when they automate their attendance management. For instance, let us consider that a faculty has 7 class hours per day. He/she needs around 10 minutes for marking attendance for every hour. If this is the case, the faculty needs nearly 70 minutes for marking attendance alone. If the institute has 50 teaching faculty members, then every day 58 hours are needed for the repeated task of attendance marking. This huge time of 58 hours can be reduced to an hour. In turn, a considerable amount of time is saved for teachers in the school or college. This time saved can be used for improving student outcomes.
5. Punctuality Improvement:
Any good manner instilled in students at a young age will stay with them for their entire life. So, one of the biggest advantages of Automated Attendance management system is that it will help parents and teachers inculcate punctuality in kids. When both parents and teachers can keep an eye on the attendance of students, it will lead to increased punctuality. For instance, some schools have a rule that the students will be marked as absent if they arrive 15 minutes later after the school bell rings. So, when parents find that even though their ward is reaching school daily, there is an increased number of days of absence, they can take corrective actions. In turn, students will become punctual to avoid such a situation in the future.
6. Improved Parents & Teachers Communication:
Some automated attendance management systems provide the opportunity for parents and teachers to chat with each other. Parent-teacher communication is crucial to keep an eye on the discipline, academic and extra-curricular performance of students. In turn, both parents and teachers can contribute their share to the multi-disciplinary development of children.
7. Eliminates Human Error:
When attendance tracking is done manually, there are chances of human error. For instance, lack of student attention, inability to shout in a crowded and noisy class can increase the chances of a student being marked as absent when the attendance record is maintained manually. In turn, there will be improper tracking and inaccurate attendance data.
But, it will be possible to eliminate these issues entirely with an attendance management system. Apart from ensuring accurate data, it will aid with administrative decisions as well. Even, it frees up the valuable time of teachers.
8. Real-time Status Tracking of Leave Requests:
When parents plan for a family trip, they can apply for a leave for their ward via this system. Also, they can easily keep track of the leave requests with this system in place. Further, they can refer to this data in the future when they need their ward to be away from school for a few days. In turn, they can know how many days prior they can apply for the leave.
9. Flexibility in Attendance Operations:
Further, the automated attendance management system offers the facility to track not only the student but also staff attendance. Some schools have multiple campuses. Even, in this case, it will be possible to track staff records of teachers in all branches from a single system. This facility provides the flexibility to schools and colleges to have a comprehensive overview of the overall attendance management. The flexibility of these systems further helps schools to get the following benefits:
- Safeguard attendance management with login credentials
- Promotes smooth work operation for schools and colleges
- Brings down paperwork, thereby improving the productivity of staff members
- Brings down the chances of duplicate entry
- Keeps parents informed about attendance records of their wards
- Reduces discrepancies in overall attendance management
10. All-in-one Management:
One of the biggest advantages of automated attendance management system is that it helps with the management of many things in a single place. Yes, not just attendance records of parents and teachers, it will be possible to keep track of leave records, punctuality records and even admission records. When a lot of things can be managed from a single place, schools and teachers can save a lot of time.
With the advantages of automated attendance management system understood, institutions irrespective of size should move to this system. They can get plenty of other benefits as well apart from those mentioned above with this system in place.